EEPP   Program Support Unit 

Functions and Team Building for the PFTC Department, EEAA 

Attachment 19., Sample TORs for the Units, Technical Support Central Department, (Dr. 

Mike Smith) 

Some groups specifying PFTC output worked haltingly, possibly because they were made up 

of 2 or 3 individuals, some with limited work experience in PFTC.  To complete the task, 

they used the reference materials and had assistance from resource persons. 

Interim phase Proposal 

Rather than to listen immediately to reports on PFTC outputs, this session was given to Eng. 

Dahlia Lotayef.  She discussed a modified organizational chart to serve the department for 

the start up period of using specialized units.  Attachment 15., Interim phase Proposal shows 

the four unit set up that she proposed.  Her arguments for starting with less specialization in 

the department were the same as her initial response on Day One identified on page 3 (items 

a., b., c.). 

With department tasks better specified and PFTC staff anticipating more independence with 

the move toward specialized units, it was time in the Retreat to ask individuals to select 

themselves into one of the four interim units in Eng. Dahlia's model.  PFTC individuals 

showed a reluctance to make such a choice.  Rather, a number of staff preferred to study the 

outputs list again before committing themselves to a specialty.  Most staff showed a 

preference for working in international relations.   This unit is clearly the priority for the 

Minister.  A few were interested in the planning work that would be focused increasingly 

upon EEAA programs and projects.  The other priority of the Minister, the executive support 

unit, solicited minor interest on the part of PFTC staff. 

PFTC Outputs 

Taking Eng. Dahlia Lotayef's four unit model as the phase one organization for PFTC, the 

groups presented their work on outputs.  Individuals with experience in one of the specialties 

were asked to compile and present the outputs for the specialty that the group had defined.  

Eman el Leithy presented the outputs for both the planning and the follow up units.  The 

results of the presentations are listed in Attachment 16., Draft List of Outputs and 

Deliverables for PFTC. 

Several overlaps and needs for coordination were identified across the four divisions within 

the department.  An example was the production of the  Annual Report on the State of 

International Cooperation.  The report is a compilation of the problems and achievements of 

donor programs and projects.  The planning unit, with the assistance of  the technical support 

unit, would supply the basic analysis to the international cooperation unit.   Similarly, the 

State of the Environment Report should be an output of the planning unit.  It would make use 

of resource people from technical support and possibly a consultant. 

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INTERNATIONAL RESOURCES GROUP